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Presentation Guidelines

 

General Information

All presenters and poster presenter regardless of presentation format, must be registered to attend and to participate in the 14th IAA Symposium on Small Satellites for Earth System Observation.

 

Speakers Check IN:
Information for speaker / oral presentations

All sessions will start on time. If you can’t make the conference or your assigned presentation time, please let us know.

Please note: There will not be an option to use your own device in the conference room.

All presenters please bring their presentation on a USB storage device. We recommend also bring a back-up copy of your slide presentation and media files with you.

For uploading your presentation each speaker has to come right in time to the Speaker Check-In in the foyer of the venue LEH.

Our technical team overtake for you the uploading process. You benefit from not having to spend time with the uploading
Uploading in advance means your slides will be ready in the conference room at the time of your presentation for an easy start of your presentation.

 

Speaker Check is open:

Sunday : 18:00 – 20:00 o’ clock: 
for all presentations, especially presentation starting Monday from 09:00-clock to lunch break

Monday: 08:00- 08:30 o’ clock:  
last uploading slot for presentation starting Monday from 09:00-clock to lunch break

Monday: 08:00- 13:00  o’ clock: 
uploading slot for presentation starting Monday from after lunch break to the end of day 1 (18:00 o’clock)

Monday: 14:00- 17:30 o’clock:    
for all presentations, especially presentation  starting Tuesday from 09:00-clock to lunch break

Tuesday: 08:00- 08:30 o’ clock :
last uploading slot for presentation starting Tuesday from 09:00-clock to lunch break

Tuesday: 08:00- 13:00  o’ clock
uploading slot for presentation starting Tuesday from after lunch break to the end of day 2 (18:00 o’clock)

Tuesday: 14:00- 17:30 o’clock:
for all presentations, especially presentation  starting Wednesday from 09:00-clock to lunch break

Wednesday: 08:00- 08:30 o’ clock
last uploading slot for presentation starting  Wednesday from 09:00-clock to lunchbreak

Wednesday: 08:00- 13:00  o’ clock
uploading slot for presentation starting Wednesday from after lunch break to the end of day 3 (18:00 o’clock)

Wednesday: 14:00- 17:30 o’clock:
for all presentations, especially presentation starting Thursday from 09:00-clock to lunch break

Thursday: 08:00- 08:30 o’ clock
last uploading slot for presentation starting Thursday from 09:00-clock to lunch break

Thursday 08:00- 13:00  o’ clock: 
uploading slot for presentation starting  Thursday from after lunch break to the end of day 4 (18:00 o’clock)

 


Prepare Your Presentation

Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and changeover to the next speaker. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract submission.

Presenters are requested to arrive at the session room at least 10 minutes in advance of the beginning
of their session in order to meet the session chairpersons for final preparations.

We will prepare a  microphone and a laser pointer. No special Mac formats are supported.

 

Standard presentations are limited to 15 minutes followed by 5 minutes questions and answers. As the time slot for oral contributions is kept short, we request the speakers to focus on their main issue.

Please do not use fonts smaller than 16 pt on your slides. Your presentation can be in power point or pdf format.

 

On Presentation

You can control the slides with the laptop provided at the podium.
Time card and caution bells will be rung according to the remainder of your presentation time.

Audio-Visual Equipment

The conference room is equipped with

  • A stage
  • data projector
  • screen,
  • microphone and a laser pointer.
  • Slide advancer (clicker)
  • preview monitor on stage
  • little preview monitor on the speaker's desk

No special Mac formats are supported

 

Poster Presenters

The format of your poster should fit to A0 in portrait format. Please put your poster up on your poster booth (you can find your poster number in the poster list) before the poster session.

Presenters in Poster Session 1 may put their poster on Monday, May 08th and remove them shortly after the Session on Tuesday.

Presenters in Poster Session 2 may put their poster on Wednesday, May 10th and remove them after the conference closing session on Thursday.

We provide you with the necessary material and will support you to fix your poster. As there is no possibility on-site to print your poster, please bring it with you to the conference. If there is enough time available, we will offer you a short (~1 min) time slot to make a short presentation of your poster content.

 

All Presenters
The handling of personal data is controlled by the General Data Protection Regulation (GDPR) and associated legislation.
Therefore every speaker has to fill out and sign the Declaration of consent at the registration desk onsite.